Book Controls

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Transaction Description

Use this form to define corporate, tax, or budget books before you add assets to them. Multiple corporate books are allowed for each general ledger set of books. Multiple tax and budget books may be associated with each corporate book. You may have as many books as your organization requires.

The name of the book should be short (less than 12 characters) so that it will show properly in lists of values windows.

Perform the following configuration steps before setting up book controls:

• Specify system controls.
• Define calendars.
• Define account segment values in the General Ledger.
• Configure journal entry sources and categories in the General Ledger.

Header Fields

• Book
• Class
• Description
• Associated Corporate Book
• Descriptive Flexfield (2)

Calendar Tab

List of Fields

• Inactive On
• Allow Purge
• Purged Through
• Ledger
• Allow GL Posting
• Depreciation Calendar
• Fiscal Year Name
• Prorate Calendar
• Current Period
• Current Fiscal Year
• Divide Depreciation
• Depreciate if Retired in First Year
• Last Run Date
• Status
• Request Status
• Request Phase

If assets have not been added to the book, you may change the calendar that the book references. If assets have been added to a book and a new calendar is needed, create a new book and calendar.

Once a book has been saved, there is no way to change the beginning period date since the commit inserts rows into the fa_deprn_periods table.

Note: there isn't much documentation on the Inactive On field. By setting this date, we observed the following results.

• The Book Controls window will query a book with an inactive date but will not allow an update to the field. In R11i a DBA can null out this date with SQL without adverse consequences but, we have not tested that in R12.
• The asset workbench ...
  • will list the inactive book in the find screen, but won't recognize the book in other lists of values
  • the find screen will show the book and will return query results for the book
  • will open the asset but won't return a record by pressing the Books button
  • won't allow additions or quick additions to choose an inactive book
  • the books button is not grayed out, but will not return a record for an inactive book
  • the financial inquiry button will return query results; all fields are protected against update
  • the retirements button is not grayed out but will not recognize the inactive book
  • the source lines button indicates the asset is not assigned to the inactive book
  • the assignments button is not grayed out but gives the message that the asset should be added to a book before it transfer.
• Reports list the inactive book as a valid parameter and will return query results
• Run depreciation did not list the inactive book
• Create journal entries did list the inactive book but finished with an error because depreciation had not run.

Accounting Rules Tab

List of Fields

• Capital Gain Threshold Years -- Months
• Allow Amortized Changes
• Allow Mass Changes
• Create Intercompany Balancing Entries
• Allow Cost Sign Changes
• Allow Revaluations
  • Revalue Accumulated Depreciation
  • Retire Revaluation Reserve
  • Revalue Fully Reserved Assets
  • Life Extension Factor
  • Revalue YTD Depreciation
  • Amortize Revaluation Reserve
  • Maximum Revaluations
  • Life Extension Ceiling
• Allow Group Depreciation
  • Allow CIP Members in Group Assets
  • Allow CIP Depreciation in Group Assets
  • Allow Member Asset Tracking
  • Allow Intercompany Member Asset Assignments

Natural Accounts Tab

List of Fields

• Proceeds of Sale Gain/Loss/Clearing
• Cost of Removal Gain/Loss/Clearing
• Net Book Value Retired Gain/Loss
• Reval Reserve Retired Gain/Loss
• Deferred Depreciation Reserve
• Deferred Depreciation Expense
• Depreciation Adjustment
• Account Generator Defaults

Comments

Links

• Related: OracleAssets, AssetSetUp, FA12AssetsAssetWorkbench
• Predecessor Configuration Topics: System Controls, Calendars, GL Accounts, GL Journal Sources, GL Journal Categories

This Topic Is Referenced By These Topics:
Related Links: AssetBudgeting, AssetDepreciation, AssetMassAdditions, AssetSetUp, FA12DepreciationRunDepreciation, FA12SetupAssetSystemAssetCategories, FA12SetupAssetSystemBookControls, OracleAssets

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Collaborating Authors and Reviewers: JimCrum - 05 Oct 2007